Presentation Guidelines

ORAL PRESENTATIONS

  • Students who present in this format will stand in front of an audience to talk about their research.
  • Each presenter will be allotted 15 minutes, including presentation set-up, the actual presentation (a 10-minute limit), and a question and answer period.
  • The oral presentation sessions will be concurrent.
  • The schedule will be strictly enforced, so be sure to practice the timing of your presentation.
  • A moderator will be in your room to track your time and give you a 3-minute warning.
  • You will present in a classroom setting at a podium.
  • A PC computer and projector will be available.
  • Bring your presentation on a USB drive.
  • If you are using an Apple product (MacBook, iPad, etc.), bring your own VGA cable dongle.
  • Keep a copy of your presentation in your email as a backup.
  • SNCURCS reserves the right to cancel a presenter’s presentation session if the above requirements are not met.
  • Tips on preparing oral presentations:

From UK Medical School

POSTER PRESENTATIONS

  • Students who present in this format will stand by their posters to answer questions for one hour as audience members walk through the poster session space.
  • Posters must adhere to a 36 x 48 in. presentation foam board.
  • Boards may be oriented horizontally or vertically.
  • Poster boards and easels will be provided by SNCURCS.
  • Students must provide thumbtacks for adhering posters to the poster boards.
  • Students will be designated to a poster board based on the number and session listed in the SNCURCS program and on the presentation schedule published on the SNCURCS website.

SOME POSTER FORMATTING TIPS

  • The title of your poster should appear across the top in large letters.  Titles in a 60-pt. font will stand out and be easy to read.  The minimum font size for poster titles should be 36-pt.
  • Below the title, put the name of the student presenter, co-presenter(s), faculty mentor(s), and the school or institution.
  • Use at least a 24-pt. font or larger for the main text.
  • Posters generally read from left to right and top to bottom in columns.
  • Use color for highlighting and to make your poster more attractive.  Use pictures, graphs, diagrams, and graphics rather than text whenever possible.
  • Limit the text. Your audience will be strolling through all the posters in a large space. Most of your audience will likely not stop to read large blocks of text, so use bullets instead of paragraphs whenever possible.
  • The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion.
  • Website for poster best practices:

http://www.ncsu.edu/project/posters

PERFORMANCES, ART EXHIBITS/DISPLAYS, OR FILM/VIDEO PRODUCTIONS

  • Students who present in this format will showcase their work in front of an audience or stand by their creative works to answer questions as audience members walk through the exhibit/display  space.
  • For performances, each presenter will have a total of 15 minutes for the performance and questions/answers, using any combination of up to 15 minutes to best highlight her or his work. For example, you could perform for 5 minutes and take 10 minutes to answer questions.
  • For exhibits/displays, presenters will have one hour to stand by their work and answer questions as audience members walk through the exhibit/display Please note: the exhibit space is open, so if you need to hang a piece on a wall, please email sncurcs2017@campbell.edu
  • Arrangements for performances and exhibits are made on a case-by-case basis; participants should communicate their space and equipment needs to sncurcs2017@campbell.edu

CONDUCT GUIDELINES

Here are a few important guidelines for attending a student conference:

  1. Please dress professionally.
  2. Arrive before the start of your session to be prepared. Speakers should have their presentations on a thumb drive and should load their presentations on the computer before the hour session starts. It is also wise to have a copy waiting for you in email,  just in case.
  3. Never walk in on speakers while they are talking (unless they have asked you to). Everyone is very nervous and an interruption is nerve-rattling.
  4. Similarly, please don’t walk out on a speaker who is talking. If you need to leave quickly to make another session, you may duck out at questions.
  5. Be sensitive to the feelings of speakers. Try not to leave a speaker with no audience or a poster or exhibit presenter standing alone.  If you come only to present your own work and then leave, you miss the point of a conference.  Be the audience you hope to have!
  6. Ask questions! And don’t be afraid if you do not know an answer to a question you are asked. It’s okay to say that you do not know.
  7. Do not exceed the time you have to speak in an oral presentation; you will be stopped to keep the conference on time.
  8. Be prepared to attend you poster or exhibit for the full time designated.
  9. Practice a lot!