When and where will SNCURCS be held?
Who is eligible to present their work at SNCURCS?
Can I present if I did my research/scholarship at an institution outside of North Carolina?
May a graduate student, post-doc or a faculty member present their research at SNCURCS?
When is the deadline to submit an abstract for SNCURCS?
What length does my abstract need to be?
What size should my poster be?
Does my project have to be completely finished for me to present?
Is there a way for me to publish a peer-reviewed paper with this conference?
Is there a registration fee for students, faculty mentors, or others attending the symposium?
How do I register for the conference?
Can I choose what time I present my work?
What type of presentation will there be?
Which presentation type should I choose?
If I worked with a group on a research project, can a group make a presentation?
If I need to stay the night on Friday in Durham, is there a preferred hotel?
If I am presenting and I need to stay in Durham on Friday night, is there funding available to help me with the cost?
WHEN AND WHERE WILL SNCURCS BE HELD?
The SNCURCS event will be held on Duke University’s campus on Saturday, November 23, 2019 from 9am to 4:30pm. Registration check-in will begin at 8am. The student presentation schedule will be available in mid-November.
WHO IS ELIGIBLE TO PRESENT THEIR WORK AT SNCURCS?
Any undergraduate student currently enrolled at an institution of higher education in North Carolina. This means any and all undergraduate students at community colleges, four-year colleges and universities. The research/scholarship/creative work could be from a
class (like independent research), participation in an undergraduate research experience, or other funded projects with a faculty mentor, even if you volunteered your time to the project.
High school students may apply to present their work but in accordance with Duke University’s policies regarding minors on campus, participating high school students are required to be chaperoned by a parent or guardian on the day of the event. Plans for a chaperone should be in place prior to submitting an abstract and registering for SNCURCS.
CAN I PRESENT IF I DID MY RESEARCH/SCHOLARSHIP AT AN INSTITUTION OUTSIDE OF NORTH CAROLINA?
Yes. For example, if you spent the summer conducting research at a national laboratory or college/university outside of North Carolina, you can still present at SNCURCS. The qualifying criterion is that you are enrolled as an undergraduate student at an institution of higher learning in North Carolina.
MAY A GRADUATE STUDENT OR A FACULTY MEMBER PRESENT HIS OR HER RESEARCH AT SNCURCS?
No. The organizing committee feels strongly that SNCURCS should focus on the research, scholarship and creative achievements of undergraduate students.
WHEN IS THE DEADLINE TO SUBMIT AN ABSTRACT FOR SNCURCS?
The Abstract Submission portal will open on September 9, 2019. The Abstract Submission deadline is October 25, 2019 at 5pm (no additional extensions will be permitted).
WHAT LENGTH DOES MY ABSTRACT NEED TO BE?
All abstracts should be submitted through the Abstract Submissions link on the sncurcs.org website, and be no more than 300 words.
WHAT SIZE SHOULD MY POSTER BE?
Posters should not be any larger than 3’x4′ or 4’x3′. Please see the Presentation Guidelines link on the sncurcs.org website for further details.
DOES MY PROJECT HAVE TO BE COMPLETELY FINISHED FOR ME TO PRESENT?
No, although many students’ work will be. You should at least be able to present what the overall question is, explain how you will answer the question, and any preliminary results you have.
IS THERE A WAY FOR ME TO PUBLISH A PEER-REVIEWED PAPER WITH THIS CONFERENCE?
Yes. Please check out the state of North Carolina’s undergraduate research journal, Explorations,for more information.
IS THERE A REGISTRATION FEE FOR STUDENTS, FACULTY MENTORS OR OTHERS ATTENDING THE SYMPOSIUM?
Yes. Thanks to the generous support of sponsors, this year’s SNCURCS registration costs only $35 per person for all student presenters, faculty mentors, and other attending guests. See the Registration link on the sncurcs.org website to register. The registration fee includes Continental breakfast and lunch as well as a copy of the Abstract Book.
To participate in the Recruiter’s Fair, vendors, recruiters, and other professional organizations and corporations must register and pay a fee for an information table. See the Recruiter Registration link to register.
HOW DO I REGISTER FOR THE CONFERENCE?
Student presenters cannot register for the conference until their mentors approve their abstracts. Once a student presenter receives approval, he or she may register under the Registration link on the sncurcs.org website. Co-presenters and faculty mentors should also register. Any student, faculty member, or other guest/attendee wishing to attend the conference, but not present, should also register. The registration deadline is TBD.
CAN I CHOOSE WHAT TIME I PRESENT MY WORK?
No. Your presentation will be scheduled by SNCURCS to ensure the best distribution of presentations throughout the day. However, if you cannot present at a particular time (e.g., morning or afternoon), please email SNCURCS.
WHAT TYPES OF PRESENTATIONS WILL THERE BE?
POSTER Students who present in this format will stand by their posters to answer questions for one hour as audience members walk through the poster session space. Posters will be attached to presentation walls with clips provided by SNCURCS. .
ORAL PRESENTATION Students who present in this format will stand in front of an audience to talk about their research. Each presenter will be allotted 15 minutes, including presentation set-up, the actual presentation (a 10-minute limit), and a question and answer period. The oral presentation sessions will be concurrent.
EXHIBIT/DISPLAY Students who present in this format will stand by their creative works to answer questions for one hour as audience members walk through the exhibit/display space. Please advise SNCURCS of your needs, such as a pedestal, electrical outlet, or wall space. Email SNCURCS2019@GMAIL.COM and we will make every attempt to accommodate creative works’ requests.
PERFORMANCE/FILM, MUSIC OR VIDEO PRODUCTION
Students who present in this format will perform in front of an audience. Each presenter will have a total of 15 minutes for the performance and questions/answers, using any combination of up to 15 minutes to best highlight her or his work. For example, you could perform for 5 minutes and take 10 minutes to answer questions. Please let SNCURCS know if any special equipment or set-up is required. Email SNCURCS2019@GMAIL.COM and we will make every attempt to accommodate your needs.
WHAT TYPE OF PRESENTATION TYPE SHOULD I CHOOSE?
Speak to your mentor if you are unsure which presentation type you should choose to best highlight your work.
WHAT HAPPENS IF I WORKED WITH A GROUP ON A RESEARCH PROJECT? CAN A GROUP MAKE A PRESENTATION?
Yes, but you will be limited to the same amount of time that single presenters are given, 15 minutes. Designate one person as the primary student on the project. The Abstract Submission link will ask the primary student to designate any co-presenters. The co-presenters DO NOT have to submit abstracts, but they should register themselves separately for the conference once the abstract is approved by the faculty mentor. Each group should only submit one abstract. (OPTIONAL: Once your group’s abstract is approved, you may wish to contact your faculty mentor to see if he/she wants to register all the student presenters from your school as a group.)
IF I NEED TO STAY THE NIGHT IN DURHAM, IS THERE A PREFERRED HOTEL?
Yes. If you are traveling from a location more than 3 hours away from Durham, the cost of the hotel stay will be covered by SNCURCS. See the Hotel Information link on the sncurcs.org website for details. Schools requesting multiple hotel rooms should email SNCURCS for more information.
IF I AM PRESENTING AND I NEED TO STAY THE NIGHT NEAR DURHAM, IS THERE FUNDING AVAILABLE TO HELP ME WITH THE COST?
The hotel rooms reserved through your college or university are pre-paid only for those living more than 3 hours from Durham, NC. All others requesting hotel rooms will be responsible for making their own reservation and paying for the accommodation. We suggest talking to your mentor or Undergraduate Research Office to see if any assistance is available from your home institution.